Late files and last-minute changes to make, hours of manual, time-consuming document collation, and authorised signatory lists to update and distribute.

These tasks create an unnecessary admin burden and opportunities for errors. Now that the GDPR is effective, Company Secretaries face an increased regulatory burden and we think it’s extremely useful to have tools that can help you manage your workload and improve efficiency.

6 technology solutions to make Company Secretaries’ life easier

Technology has revolutionised every aspect of our lives, from the way we communicate, we travel, we parent and the way we work. In the office, it helps us streamline a whole range of business processes, foster collaboration and significantly save time so we can focus on what’s important.

Below we have selected several business solutions that can help Company Secretaries work smarter, from better board reporting to entity and signatory lists management.

• Board Intelligence is one of the leading providers of end-to-end smart reporting solutions. It helps you easily create and distribute board packs so you can provide your board with the necessary time and accurate information they need to make decisions that have a lasting impact.

• VirtualBoardroom by Perivan Technology is another widely adopted software for better board reporting. The solution saves you time in creating and distributing board packs and other corporate governance information and allows for a collaborative and more efficient approach within your administrative team

• Diligent is a provider of secure corporate governance and collaboration solutions for boards and senior executives. The Diligent Boards (formerly Diligent Boardbooks) solution speeds and simplifies how board materials are produced, delivered and collaborated on via any device, removing the security concerns of doing this by courier, email and file sharing.

• Blueprint Oneworld by Diligent is one of the leading solutions for global entity management and corporate governance software. Their Governance Cloud ecosystem solutions allow you to access, review and report on your data to help you ensure compliance and demonstrate good governance through global industry best practices. They help organisations centralise corporate data and simplify their processes to remain compliant with any local legislation

• GEMS™ Global Entity Management System by Computershare is a centralised, electronic solution for companies that addresses today's global compliance challenges through entity management, insider management, board governance, registered agent services and regulatory filing solutions.

• Cygnetise helps you create, audit and share your authorised signatory lists in just a few clicks. The solution uses blockchain technology to help you save admin time and costs, and it improves the security of your sensitive data by giving you control of access and sharing rights of your lists.

Today’s challenges for Company Secretaries are evolving around accuracy of information and excessive admin burden, we think technology can be your ally and we want to know your thoughts.